How to Organize Your Vacation Plans Using Evernote!

How to Organize Your Vacation Plans Using Evernote
Image via Great Family Road Trips

With the kids' school year wrapping up soon, many of us are starting to plan summer vacations with our families! But how do you keep all of your notes, ideas, and reservation information organized so that you can find it when you need it? And is there a way to share this information digitally with others, like our spouses or even in-laws, who will be joining you for your summer adventure?

Well of course there is! And it's called Evernote!

Evernote is the perfect tool to use to gather together ideas of places to go, where to stay, and things to do on a family vacation. And the cool part is that you can easily share an Evernote notebook with your spouse, kids, in-laws—whomever will be planning and enjoying this vacation with you! You each can even contribute to the notebook, so it is easy to gather everyone's ideas into one place and then create your vacation itinerary!

So here's how to organize your vacation plans using Evernote!

What is Evernote
Image via Great Family Road Trips

Simply put, Evernote is a notes-taking, notes-saving application that allows you to create new notes by typing them, clipping them from a website or an email, adding a photo, recording a voice message, even saving a PDF file. Each of these items can be created as a note in Evernote, and then your notes can be organized into folders just as you would with notes written on paper and placed into a filing cabinet at home. 

{ MORE: The 10 Best Apps to Make the Holidays Run Smoothly }

Oh, and did I mention that Evernote is FREE! Evernote is available for desktops as well as mobile devices like smartphones and tablets, and the best part is that all of your information syncs to the cloud, so it is available to you anywhere at any time!

Evernote web clipper
Image via Great Family Road Trips

Once you have Evernote installed on your computer, make sure that you also install the (free) Evernote Web Clipper add-on for your browser, which puts a little icon on your toolbar near your search bar that makes it oh-so-easy to quickly “clip” articles from the web and save them into your vacation ideas notebook!

When you find an idea that inspires you, simply click on the icon and make your selections on the right side of the screen. You can add tags to your notes (to help you find them later), and you can assign your note to any of your Evernote notebooks. You can even share your note with others on Facebook, Twitter, or in an email right from this window.

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Use the Web Clipper while you are in the “where should we go and what should we do” phase of vacation planning to put all of your notes and ideas into one place!

Include Rservation Details
Image via Great Family Road Trips

Once you are ready to start booking your vacation, use Evernote to store all of your confirmation information.

Start by creating a separate notebook within Evernote and name it “Vacation Plans” or “Florida Trip” etc. Then create a new note for each day or destination on your trip. I like to include the following information in my trip notes:

Distance to Travel

At the top of the page, I like to list the distance to our destination both in miles and in hours. This helps me to prepare everyone for just how long we will be in the car. I also include a link to the MapQuest route that I intend to take. I like to have this as a backup set of instructions in case the GPS in our car decides to act a little wonky.

Temp / Forecast

I add a link to weather.com‘s five-day forecast for that location, so it is uber simple for me to click on the link and see an updated weather forecast.

Hotel Information

I copy and paste hotel info right from the hotel confirmation email that I received back when I made the hotel reservation. I like to have all of these details at hand: what time check-in is, any notes regarding what type of unit that I reserved, how many beds and bed configuration, and what the cancellation policy is.

Itinerary

A list of things to see and do while we are here! If I've made a reservation for an attraction in advance, I will copy that confirmation info here, too. I will also include a link to directions, operating hours, and any notes to myself about don't-miss things to do!

Having everything in one place that I can access from my smartphone is super helpful while traveling! 

{ MORE: The Envelope System Really Works to Keep Your Family On Budget }

Share Notebooks
Image via Great Family Road Trips

Sharing your notebook with all of your vacation plans with family members is easy-peasy! You just click on the notebook and select “Share this Notebook.” You can then enter the email address with the family members you want to share it with, and you can specify permissions—if you want them to just be able to view the notes, or if you'd like for them to be able to modify the notes, too.

Evernote makes it really easy to be super organized with your vacation plans! If only it could help you pack!

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Where are you headed for vacation this summer? Do you think Evernote could help your planning? 

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How to Organize Your Vacation Plans Using Evernote!

My name is Sharon and I am the busy Mom of six children ages 13, 12, 11, 10, 9, and 8. People often ask me "How do you do it?" I tell them that my key to success lies in planning ahead, with a whole lot of creativity and organization thrown in! ... More

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